Sample TCAT Schedule

Sample Planning Calendar

(This is only his is only he timeline varies according to each church. Some churches spend several weeks in preparation with leaders or doing a church wide sermon series.)


When you are ready to do the assessment...
Preparation Stage:

  • Purchase TCAT assessment online. You will receive your passcode and registration information immediately.
  • Primary Contact registers and completes the assessment. The Primary Contact should be the person who is coordinating the logistics of your church's TCAT experience. They will set up your church's information in the TCAT tool, access all reports, create customized questions, etc.
  • Pastor registers and completes the assessment and Pastor's Survey.

  • Pastor and key leaders:
    • choose the start and end dates for your church taking the TCAT. (We suggest a 4-week window that does not overlap with Christmas or other times of the year when your church members are often gone.)
    • develop any customized questions that you would like included in the assessment. Primary Contact will enter those into the tool.
  • Prepare contact lists (email, mailing, Sunday School, etc.) for inviting people to participate. (All active members and attendees should be invited, so there should be options for those who aren’t in attendance during the 4-week window.)
    • Staff and leaders should be prepared to personally invite people to participate and answer questions and concerns.
    • Send out a letter or email from the pastor and leaders to everyone in the church.
  • Prepare promotional items bulletin and newsletter inserts, cards in pews/seats, etc. (Double check church passcode for accuracy). Some churches add a link to their church website.
  • Complete sermon series and any introductory informational meetings.
  • Plan ways people can complete the assessment at church (before or after service, special events, etc.); recruit volunteers to help with this. (Especially important for members of your congregation with limited email, internet access or computer experience.)

Week 1: Kick off the TCAT

  • Announce the beginning, purpose and the process of the TCAT from the pulpit, announcements, emails, newsletters, and letters from the church. (Make sure they know that their responses are confidential.)
  • Communicate with ministry/small group/Sunday school leaders the importance of the project.
  • Ideally, you will want to announce the TCAT through as many of these outlets as possible each week that you are participating.

Week 2: Emphasize Participation through ministries, small groups and./or Sunday School

  • Ask small group/Sunday School/key leaders to complete the survey so that they can answer questions that may come up from members of the congregation.
  • Most people are NOT excited about taking a survey. But the churches who have gotten the best responses have the following:
    • shared enthusiasm and commitment from key leadership about the discovery and application process of the project, and
    • communicated consistently the “why” along with the “how” as they have invited their people to participate.
    • Promote the survey in small groups and special ministry gatherings (Sunday School/home groups/choir/worship team/children’s workers, etc.).
  • Promote through all of the same outlets as was done in Week 1.

Week 3: Announce plans for presenting the results and next steps.

  • While responses are still coming in, this will provide encouragement and motivation for those who have not yet participated.
  • Remind members that for many churches, taking the assessment itself had an impact because it began to change the conversation about what they were focusing on and how they were prioritizing their ministries.
  • Encourage people to call the church or ask for help if they have had any trouble accessing the survey.
  • Promote and encourage members to participate as in previous weeks.

Week 4: Announce final opportunity to participate.

  • Send out a final reminder email to contact list with survey link included (and correct church passcode).
  • When survey is complete, go online to review results with leadership.

Remember, once you have reviewed your results:

  1. Celebrate the strengths with the entire congregation.
  2. Action steps for improvement don't have to be huge or complicated to make an impact. (In fact, simple and practical is often best.
  3. Tell stories of transformation. It is easy for the staff and leaders to see and hear about change but forget to communicate those stories out to the whole church.



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